Tents, tables, and chairs are a necessity for summer weddings and events like graduation parties, anniversaries, birthday parties, and family reunions. However, before you place your order for tents, tables, and chairs for your summer event, there are a few things you should know as a renter.

Things to Consider Before Renting Tents, Tables, and Chairs for Summer Events

One of the first things to consider before placing an order for tents, tables, and chairs for your summer event is where your event will take place. Is the venue outside or inside? How many square feet are available for seating? Does the rental hall have any restrictions about setting up equipment in the facility?

The answers to these questions will impact the types of tents, tables, and chairs you will need.

Another obvious factor in determining which tents, tables, and chairs you will be renting is the expected guest count. Be sure to include enough seating for the bridal party, ushers, and unexpected guests at weddings. Most weddings have a few uninvited guests who decide to tag along with someone on the guest list and it would be awkward to have guests standing throughout the entire wedding reception for lack of seating.

If you plan to use clip on table skirting for your summer event, make sure your selected tables are compatible with this type of decoration. You will also need exact tale measurements before selecting tablecloths for your event. It is also helpful to know how many tables will be delivered before making or ordering table centerpieces.

If you are ordering a tent for a special summer event, you should know that event tents come in many different colors. The classic red and white striped event tent may not be what you had in mind for your sunset summer wedding, so be sure to ask your rentals service representative what colors are available for your selected event date.

Be sure to ask your rental provider if the set up and tear down of tents, tables, and chairs is included in the rental contract or if you will be responsible for these duties. You may also want to ask if you are responsible for the cleaning and inspection of tents, tables, and chairs prior to return to the rental facility. Failure to follow your rental agreement may cost you your security deposit or incur extra charges o cover the rental agency’s cost of fulfilling your end of the agreement.

This guide to renting tents, tables, and chairs for your summer wedding or special event is not all-inclusive. It is imperative that you read, understand and follow the renter’s agreement provided by the rental agency to ensure a positive renting experience.

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This entry was posted on Thursday, June 19th, 2008 at 9:46 am and is filed under Event Planning, Party Planning, Party Rental, Portland Event Planning, Seattle Event Planning. You can follow any responses to this entry through the RSS 2.0 feed. Responses are currently closed, but you can trackback from your own site.